ITS E-rate Email Archive
Invoice Deadline for FY2015 Non-recurring Services is Monday, January 30
January 23, 2017
January 28, 2017 is the deadline for applicants and service providers to submit invoices for FY2015 non-recurring services (generally Internal Connections). Because January 28 falls on a Saturday, applicants and service providers will have until Monday, January 30 to submit these invoices. Be sure to ask for an invoice deadline extension if you have any doubt about your ability to complete the invoice process by next Monday. There is concern this year that more funds will go unutilized because of challenges associated with USAC’s new payment processes – specifically the need for applicants to submit a Form 498 for electronic deposits and for Personal Identification Numbers (PINs) to be generated to anyone that doesn’t already have one. These extra steps are required for BEAR reimbursements and can take several days (weeks, in some cases) to be processed.
If you need to request an Invoice Deadline Extension, USAC released a new Invoice Deadline Extension tool October of last year. Applicants access the tool here >>> BEAR Online System. This tool provides an easy method for applicants to request a one-time 120-day Invoice Deadline Extension and automatically approves or denies requests. Login and click the newDeadline Extension link. Here a user can enter an FRN, view the details, and submit a request for an extension. If a user has more than one FRN, a request for extension must be submitted for each one. An automatic approval/denial message will be sent via email (firstname.lastname@example.org) for each request. Applicants must have an online PIN to use this tool.
If you do not have a PIN and need to request an Invoice Deadline Extension, the old Submit a Question method can still be used. Be aware that the old method takes longer to process requests and will not generate an automatic notification of approval/denial; however, multiple FRNs can be submitted at once. You can call USAC’s Client Service Bureau (888-203-8100) to request a PIN but because it can take several days to receive your PIN, go ahead and use the old Submit a Question method to request an invoice deadline extension, before the deadline.
Here are step-by-step instructions on how to file an Invoice Deadline Extension Request for both methods. You can use the FRN Extension Table to see the last allowable date to invoice for an FRN if you are unsure. Please let us know if you have any questions about this process.
Candice Hall: 706-583-2106 | Candice.Hall@usg.edu
Ga E-rate Team: 844-423-7283 | GaEemail@example.com